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Project Management
As a Project Manager, we need a Project Management Methodology to steer our projects in the right direction and keep them on track. We also need it to help manage our projects in a structured, repeatable fashion. That way, we can apply the same approach to every project we undertake.
Risk Management Process
Should we have the same Risk Management Process for all our projects within our organization? Yes, yes, and yes. Regardless of our project size, length, and industry, every /risk Management process must have it.
Project Management Processes
Our Company inculcates the following project management processes:
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Project Management Process |
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Risk Management Process |
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Time Management Process |
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Issue Management Process |
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Cost Management Process |
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Tender Management Process |
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Quality Management Process |
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Procurement Management Process |
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Change Management Process |
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Acceptance Management Process |
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Communications Management Process |
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Each project process caters to the procedures we would take as a Project Manager, to manage an element of the project. For instance, the Risk Management Process will tell us how to identify, review, mitigate and monitor project risks more effectively. It also describes the roles and responsibilities of each team member, when taking part in project risk management.
Time Management Process
Time Management Process the company can easily monitor and control time spent on each project. The management is able to create procedures for completing timesheets, recording timesheet information and gaining an overall view of the status of each project.
Cost Management Process
The Cost Management Process helps the organisation to manage each project’s expenditure. Each section documents their expenses through the use of Expense Forms and then implements an expense approval process. Regular update for Project Plan is carried out with company’s expense information, to help keep an eye on the overall project expenditure.
Quality Management Process
To help us make sure that our deliverables meet the requirements of our customers, the company includes a Quality Management Process. By using this process, we implement Quality Assurance and Quality Control techniques to monitor and improve the level of quality within our project. We set quality targets, undertake quality reviews and implement measures to improve the level of quality of our deliverables.
Change Management Process
One of the greatest risks in a project is "scope creep". It happens when uncontrolled changes are implemented without formal approval, and it often leads to delays, over-spending and poor deliverable quality. The company avoids scope-creep by implementing the Change Management Process. This process helps us to identify project changes and control their approval and implementation.
Risk Management Process
Every project entails a certain degree of risk. The reason is that you will have a fixed amount of time, budget and resources to achieve a set task. How you manage this risk, determines the level of success. By implementing the Risk Management Process, you can manage your risks through formal risk identification, quantification and mitigation.
Issue Management Process
Throughout the project, you will encounter a number of project issues. These issues will have the ability to impact on your delivery deadlines, so you need to manage them carefully. If you implement the Issue Management Process then you can put in place formal procedures for recording and resolving issues before they impact on your project timelines.
Tender Management Process
A Tender Management Process caters to the need to appoint suppliers to your project. This project process allows the company to select and appoint external suppliers, through the issue of tender documentation. This process helps to select one or more preferred suppliers, by issuing 3 documents; a Statement of Work (SOW), a Request for Information (RFI) and a Request for Proposal (RFP).
Procurement Management Process
Its one thing to find and hire the best supplier, it's another thing to then manage that supplier and ensure that they deliver everything that the company have contracted them to provide. By using the Procurement Management Process, can formally receive, inspect and approve every product and service that our supplier provides you with. We can then use that information to approve the payment of supplier invoices.
Acceptance Management Process
The determinant of project success is whether or not our customer signs off the project as complete and satisfactory. We will only gain complete satisfaction from our customer if we allow them to inspect and accept every project deliverable that we produce. By using the Acceptance Management Process, we can request that our customer reviews each deliverable produced by our project and signs it off as meeting their requirements. Our deliverables will then be 100% complete.
Communications Management Process
To help us communicate the right message to the right project stakeholders at the right time, the company offers a comprehensive Communications Management Process. We can use the communications planning and process schemes to keep our stakeholders informed of the progress of the project at all times.
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